Program Publicity
Effectively publicizing events is the second of the four components of successful programming. Below you will find general information for frequently used publicity outlets at Notre Dame. Please be aware that the information contained on this page is for reference purposes only; prices, policies and procedures are subject to change. Questions regarding publicity for club/organization events can be directed to the Student Activities Office.
Click on the category for detailed information:
| OBSERVER
ADS SCHOLASTIC MAGAZINE ADS POSTERS/FLYERS TABLE TENTS BANNERS |
INFO
TABLES EASELS AGENDA PRESS RELEASE |
BEFORE YOU CREATE YOUR PUBLICITY, BE SURE TO INCLUDE THE PUBLICITY
BASICS!
- Specific information regarding Observer ads should be directed to The Observer. The following information is for reference only.
- For Observer ad rates, please click here.
- The ad reservation deadline is three days before your publication date, and you must have the camera-ready artwork submitted no later than 11:00 am the day before publication. For example, if you wanted to run an ad on Friday, you would need to reserve space no later than 3:00 pm on Tuesday, and you would have to submit your artwork no later than 11:00am on Thursday.
- For specific information, contact Scholastic Magazine. The following information is for reference only.
- Scholastic ad rates (as of December 1999) are as follows:
- Inside Front $200
- Center Spread $350
- Full Page Inside $150
- Half Page Inside $75
- Quarter Page, available in three issue contracts $40
- All posters and flyers must be approved in advance by the Student Activities Office.
- To get your posters (or flyers) approved, bring the original flyer (before photocopying) to Student Activities. A staff member will review your poster, and if approved, we will stamp your poster, and you will be required to sign a form stating that you will abide by the University regulations pertaining to posting.
- Table tents can be reserved for either North Dining Hall, South Dining Hall or the Huddle. Please be aware that table tent space is limited, and you are encouraged to reserve space well in advance.
- All table tents must be approved in advance by the Student Activities Office.
- Complete an SAOnline request to request table tent space. A staff member will review your request, and if the design/content is approved, our staff will contact Food Services for availability. Our staff will then provide you with the authorization form (which you should take with you when you setup your table tents).
- Additional info you should be aware of:
- If table tents become soiled or fall onto the floor, they will be discarded.
- A maximum of three table tents (one from each organization) can be reserved each day (make sure to reserve space early!).
- Space is reserved on a first come, first served basis.
- After three days, table tents are taken down and discarded.
- Banner space can be reserved for either North or South Dining Hall, or LaFortune. Please be aware that banner space is limited, and you are encouraged to reserve space well in advance (before you get your banner printed).
- All banners must be approved in advance by the Student Activities Office.
- Complete an SAOnline request to request table tent space. Bring your banner to Student Activities for review. A staff member will review your request, and if the design/content is approved, our staff will contact Food Services or LaFortune for banner space availability. If space is available, our staff will then provide you with the authorization form (which you should take with you when you setup your banner).
- Additional dining hallf info
you should be aware of:
- A maximum of two banners (one from each organization) can be reserved each day (make sure to reserve space early!).
- Banner space is reserved on a first come, first served basis.
- South Dining Hall banners must have string attached to the corners before you bring it to for hanging.
- The service manager of each dining hall will hang your banner.
- If you want your banner returned to your group after it is taken down, please be sure to state this in writing to the Dining Hall (when you drop off your banner)
- Info tables can be reserved for either North or South Dining Hall. Please be aware that table space is limited, and you are encouraged to reserve space well in advance.
- All table requests must be approved in advance by the Student Activities Office.
- Please remember that if you plan on having a petition, it must be approved in advance through SAOnline.
- To request a table in one of the dining halls, complete an SAOnline request. A staff member will review your request, and if approved, our staff will contact Food Services for table availability. Our staff will then provide you with the authorization form (which you should take with you when you setup the table). Table and chairs will be provided by the respective dining hall.
- A representative from your group should see the Head Checker in the dining hall to present your copy of the authorization, and arrange for the table to be setup. You should arrive at least fifteen minutes before the beginning of each meal.
- You will not be allowed to hang posters on the Dining Hall walls for advertisement of your table.
- The last group to use the table must clean up all debris before leaving each meal period.
- Tables must be folded and put away by your group before leaving the building.
- You can also reserve info tables by the elevator lobby in LaFortune through SAOnline!
- Easel space can be reserved for the LaFortune Student Center elevator lobby. Please be aware that easel space is limited, and you are encouraged to reserve space well in advance.
- All easel requests must be approved in advance by the Student Activities Office.
- To reserve easel space, stop by the Student Activities Office and speak with our staff.
- Now your group can get its event published on the official University calendar. To be considered for inclusion on the University Agenda calendar, contact the Student Activities Office.
-
If you want to draw
more local community to your event, consider contacting the Department
of Public Affairs and Communication. By working with the University's
official press relations staff, the off-campus publicity for your event
can greatly increase.
4 P -
The Four Components of Successful Programming
I. Planning
| II. Publicity
| III. Production
| IV. Post-Event Evaluation