The current reports are now in PDF format. For a free PDF reader and installation instructions, click Free Acrobat Reader. When you click on the link, you will leave the Office of Research site and enter the Adobe site. When you have completed getting the Acrobat Reader, you will need to use your browser's BACK function to return to the Office of Research.

Reports Due to the Sponsor

Documents received from the sponsor at the time of the award will normally detail the type and timing of required reports. The PI must monitor these requirements to ensure reports are submitted on time. The Office of Research will make every effort to notify the PI when a report for which he/she is responsible is due. The PI is responsible for all technical reporting while Research and Sponsored Programs Accounting will submit all financial reports. The OR will work closely with the PI to complete invention reports. Many sponsors (especially government agencies) will not provide additional funds or award new awards to a PI who has an overdue report. To assist the PI, the OR is in the process of automating a reporting notification system.

Technical Reports - The timing and content of these reports will vary a great deal among sponsors. Progress, annual, or final technical reports may each require a different format and the PI must refer to sponsor requirements before filing the report. A copy of all technical reports should be sent to the Office of Research when they are sent to the sponsor.

When the progress report also serves as a requirement for the next increment of funding on a multi-year grant, the report should be processed through the OR as a part of a proposal package. This would include a routing sheet and budget along with the required report.

Financial Reports - Financial reports are prepared and submitted by the assigned Accountant. If requests for financial reports are made directly to the PI, coordinate all replies with the Accountant to ensure accuracy and consistency of reporting.

Invention Reports - When required by the sponsor, invention reports are normally due either annually, at the termination of the award, or both. In most cases, these reports require the signature of the Vice President for Graduate Studies and Research and should be processed through the Office of Research. The PI is responsible for this final report. Contact the OR if there are questions concerning timing or format for invention reports. It is very important that these reports be submitted in a timely manner. Otherwise, future funding from the sponsor will be jeopardized.

Other Reports - At times other reports may be required regarding purchasing procedures and requirements of the University, University compliance with federal or state requirements, equipment accountability, or other specialized areas. Coordinate replies to these requirements through the Office of Research.

Date last revised 8/09/00