The current reports are now in PDF format. For a free PDF reader and installation instructions, click Free Acrobat Reader. When you click on the link, you will leave the Office of Research site and enter the Adobe site. When you have completed getting the Acrobat Reader, you will need to use your browser's BACK function to return to the Office of Research.

Other Items of Interest

Invention Disclosures - Any invention or discovery which may be patentable should be reported in accordance with the University Intellectual Property Policy and the sponsor's guidelines. University policy is contained in the Faculty Handbook and sponsor guidelines are available in the award documents or in the Office of Research. These disclosures must be made as the ideas are developed to ensure proper processing within the time constraints dictated by United States and foreign Intellectual Property Policy. The PI must carefully consider the filing constraints before publishing or presenting the disclosure in a public forum.

Subgrants/Subcontracts - Subgrants and subcontracts are normally detailed both in the proposal narrative and in the proposal budget and will thus be approved by the sponsor in the award documents. In these cases, the subgrant will be established at the time the award is set up. NOTE: If an award with a subcontract is received, but the proposal never mentioned the subcontract, money delays WILL occur. The Office of Research will coordinate with the subgrantees to get their required approval and to process the documents which will allow them to set up their portion of the award and to receive their funds. If a portion of the research is to be transferred via subgrant or subcontract after the primary award has been established, it will normally be necessary to get permission from the sponsor prior to negotiating the subgrant. These requests should be processed through the Office of Research. The OR will then negotiate and coordinate with the subgrantee to establish the award.

Transferring a Grant or Contract - The procedures required to transfer a grant or contract to another college or university will vary with each sponsor. If a principal investigator will be leaving Notre Dame and will be requesting to transfer the remaining portion of an existing grant or contract, they should contact the Office of Research as soon as possible to begin the transfer process. Questions regarding the transfer of equipment from Notre Dame should be coordinated through the department, the college, and the Office of Research prior to making any commitments to the new university.

Employee Status Forms - Employee status forms must be completed on all University employees and students who will be paid salaries or graduate assistant support from a sponsored research account. These forms are completed in the department and sent directly to payroll for processing. Questions should first be directed to the departmental representative responsible for completing the forms.

Personnel Activity Reports - Personnel Activity Reports are sent from payroll to the Principal Investigator for all employees who are receiving salaries from a grant or contract where the source of the funds is the federal government. These forms must be completed by the PI and also signed by a departmental or college representative. If the time commitment is different from that indicated on the Personal Activity Report, it must be corrected. The forms are then returned to payroll. Questions regarding the Personnel Activity Reports should be referred to payroll or to the departmental representative.

Date last revised 8/02/00