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Equipment: Cost Sharing of Equipment

Cost Sharing Required by Sponsor
In cases in which the sponsoring agency has a published requirement for a fixed amount or a fixed percentage of cost sharing, it is the intention of the Office of Research, subject to the availability of funds, to provide up to one-hundred (100) percent of the University's total cost sharing.

Cost Sharing Not Required by Sponsor
In cases in which the sponsoring agency does not have a published requirement for a fixed amount or a fixed percentage of cost sharing, it is the intention of the Office of Research, subject to the availability of funds, to contribute up to seventy (70) percent of the University's total cost sharing. An adequate justification must be made that the provision of cost sharing is in the best interests of the University. Except in unusual circumstances, the total cost sharing from the University should not exceed thirty-five (35) percent of the cost of the equipment.

Implementation Details
The equipment cost sharing effort at Notre Dame is supportive of its graduate education mission. In furtherance of that mission, priority will be given to projects that involve graduate students.

All requests for equipment cost-share must be in the form of a written request (form provided in the forms section of the website), endorsed by the chair and dean, and received by the Office of Research giving:

• the details of the proposal such as sponsoring agency and proposal deadline date, draft total year-by-year budget for equipment and for the total project, indicating clearly which portion of the total is to be provided by the sponsor, specific equipment to be purchased with University cost sharing, plans for maintenance, supplies, technician support, and any renovation needs for the equipment, and the source of University funds for these plans other than from the Office of Research, and
• the graduate students who will be involved in the proposed project and the nature of their involvement.

Deadline
Requests for matching funds should reach the Office of Research as early as possible so that OR can evaluate the request against available funds. Equipment cost-share requests of greater than $10,000 from OR funds must be received at least seven (7) days prior to the proposal mailing date following the same requirements listed above.

Proposals calling for more than $50,000 from the Office of Research may not be capable of being accommodated within the Office's budget. Such proposals will be treated individually. Such requests must be received fourteen (14) days before the proposal is to be submitted to the sponsoring agency.

The dean must agree to be responsible for all University cost sharing other than that provided by the Office of Research. These funds can come from any University account.

The Office's percentage share will be maintained at the proposal stage, the award stage, the equipment purchase stage, and, if the equipment is returned, sold, or transferred to another university, at the disposal stage.

EXAMPLES FOR $100,000 ITEM OF EQUIPMENT:

Date last reviewed October 2007