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Cost Sharing of Tuition

The University will cost share the tuition for graduate students receiving stipends from sponsored project funds. It is important, however, that those preparing project budgets not use the tuition as part of a guaranteed cost sharing amount, unless the Chair, and Dean, Graduate Studies, and the Office of Research specifically approve this. Sometimes, despite the best of intentions, it is difficult to expend the total amount of tuition projected in the proposal budget sent to the sponsoring agency. If the cost sharing is guaranteed and the University tuition fails to meet the guaranteed amount, severe financial repercussions may result and these must be resolved by the department and college.

Therefore, absent the specific approvals noted above, project budget sheets submitted to funding agencies should not explicitly show tuition cost sharing. The approximate amounts of estimated cost sharing may be discussed in the proposal narrative at the point where the budget justification is given, provided that it is made clear that the cost sharing is not guaranteed. Funding agencies now routinely label cost sharing amounts as being required terms of the award, so all award documents must be carefully reviewed.

The following language is suggested for use in proposals and may be adapted to the needs of the particular situation:

The University will pay the tuition for the graduate students receiving stipends from sponsored project funds. This amount is approximately $XX,xxx per year per full-time graduate student. For the proposed project, this would amount to cost sharing by the University of approximately $___________. This amount is an estimate and not guaranteed. In some cases, students may not be required to register for a full 9 credit hours per semester. Additionally, students may start later or finish earlier than projected.