May 6, 2004 - Finance Go-Live
Email to Notre Dame Employees:
Preparing for Renovare Finance System Go Live
With the start of the new fiscal year on July 1, 2004, the
University is transitioning to a new Finance System.
Since last fall, the Renovare Finance Team has worked with
the campus community to prepare for this implementation.
Key representatives from units across campus (including
over 250 faculty and staff) have participated in sessions
to prepare for the conversion to the new system.
Training
In early May, training sessions will begin to further prepare
end-users for the new Financial System. You will want to
participate in these training activities if you currently:
• Shop for, requisition and/or purchase goods and
services through buyND or by using paper requisitions; and/or
• Monitor or manage budgets through GLIQ and/or financial
reports.
Departmental Business Managers or other representatives
within the Campus Units are contacting individuals regarding
training on the new Finance System. If you believe you will
benefit from the training and have not yet been contacted,
please speak with your Business Manager, budget unit administrator,
or Darlene Mikulak (Renovare Training Coordinator) at 631-2812.
Impact of the System
Implementing the new Finance System is a significant project.
At the outset, our primary focus is both to provide a more
robust, supportable platform for the University’s
operating needs, and to transfer the majority of our current
capabilities to the new Finance System. Over time, modules
and reporting tools will be added to enhance the capability
of the system.
The impact of the new Finance System extends beyond learning
to navigate a new computer system. Training will assist
new users in understanding the system and some of the changes
that they will encounter in performing daily operations.
New Account Numbers
Account numbers are used to track all financial activity
of the University, such as purchasing goods and services
from a vendor, paying or reimbursing our employees, and
managing grants and endowment activity. Training will educate
end users on the new account numbers, especially those needed
for most day-to-day activities.
New Chart of Accounts (FOAPAL)
The new Chart of Accounts (or FOAPAL), provides increased
levels of detail through the use of more external account
codes. It will ultimately lead to enhanced reporting capabilities.
Training will describe both the structure of the Chart of
Accounts and the tools used to access information.
buyND Functionality
For departments that use the buyND eProcurement system,
new functionality will be rolled out to increase system
speed and enhance system capabilities (e.g. easier catalogue
searches, improved workflow, quick reordering, use of preference
settings for easy selection of FOAPAL codes). For Campus
Units currently using paper requisitions, buyND will provide
online shopping that automates many manual purchasing steps.
Training for buyND will show users how to purchase with
buyND and save money, time and effort by using University-wide
contracts.
Queries and Reports
Query and reporting tools will change in the new Finance
System. The query and reporting functions will provide access
to detailed information while also providing improved rollup
views and consolidated reports. Training sessions will demonstrate
how to access data in the new Financial System.
We want to thank you for your participation in this significant
effort. Please take advantage of the training sessions as
they are open to the campus community and will assist the
University and its members in making the transition to the
new system and processes.
Yours in Notre Dame,
John Affleck-Graves
John Sejdinaj
James Lyphout
Gordon Wishon
