Background

NDSurplus was created in 2003 by Procurement Services, at the time a division within Business Operations, to be a prudent steward of the University of Notre Dame's assets and resources. The Assistant Vice President of Procurement Services initiated a fact-finding team to determine the value of implementing a surplus property management program as an integral component of the procurement cycle. As a result of those findings and benchmarking conducted with other higher education institutions, NDSurplus was implemented.

Definition of Surplus Property

Surplus properties are those items of goods and equipment that have ended their usefulness by one department, but usable by another department.

Mission

NDSurplus is committed to the prudent stewardship of surplus property resources at all levels of the organization. NDSurplus is an integral part of effective stewardship of our resources. In order to maximize our resources, it is expected that all surplus University assets will be processed through NDSurplus in a timely manner, and that all University departments will reuse quality surplus items generated on campus prior to considering the purchase of new items.

Program Goals

• Insure that unused University assets are being fully utilized.
• Provide an avenue for departments with limited resources to obtain usable product and equipment.
• Avoid excess institutional expenditures for new goods and equipment that can be satisfied by existing surplus property.
• Be a responsible environmental steward for the University by finding reuse and recycling markets for surplus property.
• Provide unneeded surplus property to non-profits, Catholic affiliates, faculty, staff and the community once colleges and departments needs are met.
• Efficiently remove surplus equipment from buildings on campus to provide more space for their core needs.
• Continuously improve the program to meet the needs of the Campus

NDSurplus Management

Central Receiving, a part of Administrative Services, is responsible for running NDSurplus. In addition to their Central Receiving responsibilities, the NDSurplus staff handles the scheduling of product pick-ups and delivery as well as all receiving, documentation, sales of surplus property and warehouse management. Procurement Specialists and NDSurplus staff coordinates the purchase and property disposition programs on campus. Every effort is made to meet department's needs by directing them to the surplus program before new purchases are made. This effort reduces overall institutional expenditures and allows the funds to be used for other purposes.