Procurement Services' Policy Manual
All purchases of goods or services from suppliers are
to follow the Commodity Purchase Matrix . These
include Purchase Orders generated by the University's buyND e-Procurement system, purchases from approved vendors
using a University Procurement Card, Check/Cash requisition
for certain items, and employee reimbursement for emergency
purchases. Details regarding each ordering method are as
follows:
buyND e-Procurement System
buyND provides on-line requisitioning, catalogs,
and punch-out capabilities to vendor web sites. buyND
is the preferred method of purchasing goods and services
at the University of Notre Dame, with exceptions identified
for the Procurement Card program, check requisitions,
and
employee reimbursement. Visit the buyND
website for more
detailed information.
Procurement Card
The Procurement Card program at the University of Notre
Dame provides an efficient way to purchase low-dollar business-related
goods and services. The Procard:
- Is the preferred purchasing method for items less than
$1,500 where there is no buyND catalog to support
the purchased item;
- Cannot be used to purchase from vendors who are competitors
of University strategic vendors.
Please visit the
ProCard website for
the User Guide or contact the Procurement
Card Administrator at (574) 631-4645 or email
procard@nd.edu.
Check Requisition
Check requisitions may be used for the items identified
within the Commodity Purchase Matrix. For authorized transactions
only, complete the Check/Cash
Requisition, attach the original invoice, and submit
the paperwork to Accounts Payable at 725 Grace Hall. Colleges/Departments
utilizing the check requisition form are still required
to follow University bidding policies.
Employee Reimbursement
The Expense
Report should be used to reimburse University faculty,
administrators, staff, and students for travel and entertainment
expenses. Employee reimbursement should only be used for
emergency purchases of goods or services. Under no circumstances
will an employee reimbursement be an allowable means of
circumventing strategic vendor relationships.
