Procurement Services' Policy Manual

Purchasing with Federal Funds

Subcontracting Plans

The University of Notre Dame will make a "good faith effort" to meet percentage goals of total dollars budgeted for the purchase of supplies and services from Small, Small Disadvantaged, and Women-Owned Businesses in accordance with Federal Acquisition Regulation 52.219-9.

• FAR 52.219-9 requires a Subcontracting Plan for Small, Small Disadvantaged and Women-Owned businesses for each contract in excess of $500,000.
• Procurement Services, in conjunction with the Research and Sponsored Programs and the Principal Investigator, is responsible for developing the plan to establish goals for each contract proposal submitted.
• Prime contractors must agree to purchase a percentage of the supplies and services required for the performance of the contract from these businesses.
• The Subcontracting Plan specifies:
• Which items/commodities will be purchased from small and minority businesses.
• The total dollars to be spent each with small and minority businesses.
• The percentage of total dollars budgeted for supplies and services that these purchases represent

Debarred or Suspended Vendors

In acquisition over $25,000 any supplier debarred or suspended by the federal government is not permitted to do business with the federal government, under government contracts or subcontracts (due to a finding of fraud, illegality or other reason) unless an exception is granted in writing by a government contracting officer.

Procurement Specialists are responsible for verifying that potential suppliers are not on the government's list of debarred contractors (http://epls.arnet.gov/) and documenting their efforts in accord with federal regulations.

a. If a supplier or potential recipient is found to be on the list of debarred, suspended or ineligible suppliers periodically issued by the U.S. General Services Agency, procurement specialists should contact the requisitioner and attempt to find a different source of supply of the product or service.

b. If the buyer or contract specialist is unable to find an alternate source of supply, he or she will notify the Assistant Vice President for Procurement Services, who will take appropriate action with the Principal Investigator and Research and Sponsored Programs.