Procurement Services' Policy Manual
Bidding Guidelines
Confidentiality of Bids/Proposals
In accordance with fair and sound business practice, all
information supplied by vendors in their bid(s) or proposal(s)
must be held in strict confidence by the person
evaluating the bid or proposal and may not be revealed
to
any other vendor or individual other than University personnel
who are involved in the purchasing decision.
Late Bids/Proposals
All bids and proposals should be date and time stamped
to assure that they are received prior to the deadline for
submission. It is the responsibility of vendors to ensure
that their bids are received by the responsible person no
later than the appointed hour of the bid opening date as
specified on the request for bid. Bids will be rejected
if late unless an unusual circumstance, e.g., lack of competition
should the bid not be allowed and the decision to accept
a late bid is in the best interest of the University.
Errors in Bids/Proposals
Vendors are responsible for the accuracy of their quoted
prices and conditions. In the event of an error between
a unit price and its extension, the unit price will govern.
Bids may be amended or withdrawn by the bidder up to the
bid opening date and time, after which, in the event of
an error, bids may not be amended but may be withdrawn prior
to the acceptance of the bid. After an order has been issued,
no bid may be withdrawn or amended unless Procurement Services
considers the change to be in the University's best interest.
Price Reasonableness
Reasonableness of a proposed price may be determined by
comparison of the proposed price with prices found reasonable
on recent previous purchases, current non-retail or commercial
price lists, catalogs, advertisements, and similar items
in a related industry. Also, reasonableness of price may
be determined by a price or cost analysis.
