Procurement Services' Fiscal Year-End Activities

With the upcoming go-live of the buyND platform upgrade and the new finance system, Procurement Services, like many other departments on campus, must modify normal year-end activities to perform system cutover and implementation activities. These activities, along with bidding and legal review, will require departments to perform some additional planning and coordination of purchases over the next month and a half. Therefore, please note the following timeline to insure purchase orders are placed in fiscal year 2004.

• June 4: Requisitions greater than $25K must be submitted to allow for the bidding process to occur. Check the bidding guidelines for more information.
• June 15: Requisitions greater than $5K but less than $25K must be submitted.
• June 25: Paper and buyND requisitions requiring financial, Risk Management, RSPA, Fixed Asset, and/or Procurement Services approval must be submitted. This deadline is not only due to system implementation activities, but also because buyND requisitions in process as of June 30 will not be converted to the new platform. However, requisitions completed within the current buyND platform will be available in the new system.
• June 30: Last day to submit buyND catalog requisition under $500 (e.g., Office Depot, GovConnection, Fisher Scientific) in fiscal year 2004.
• July 1-2: Cutover activities, including conversion of current e-procurement data. Only emergency orders will be processed.
• July 6: New buyND platform go-live.

Please note that after July 1, paper requisitions will not be accepted. In addition, block and phone POs are not available in the new system.

We appreciate your support and understanding through this challenging, yet exciting time. For current users of buyND, we feel that you will all enjoy a quicker, more robust e-procurement experience with this upgrade. For current users of paper requisitions, you will enjoy the benefits of on-line requisitioning and Notre Dame supplier pricing on catalogs.

Please feel free to contact any of the Procurement Services staff or call the Procurement Services Help Desk at 1-4BUY with any questions.