An International Tradition

Spousal and Family travel at University expense should be pre approved by a Vice President or Dean on the Request for Spousal Travel form. ( For the Office of International Studies, forms must be pre-approved by the Assistant Provost's Office). 

Before travel, this form should be sent to the University Tax Director Rick Klee at 731 Grace Hall or e-mail at Klee.2@nd.edu . for determination of the taxability of this potential payment. Spousal travel will be approved when the presence of the spouse on a business trip serves a bona fide business purpose. Otherwise, travel expenses for a spouse, even if approved, must be treated as salary, subject to withholding, on the employees W-2 form.

The required Spousal Travel Form can be downloaded as needed from: 
http://controller.nd.edu/forms/spousal_travel.pdf