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Table of Contents

• Glossary

Introduction

About Notre Dame Positive Work Environment

Purpose of the Policy Manual Welcome Message

Employment

Applicant Screening Criminal Records Verification Pre-employment Drug Testing Pre-employment Physical Examinations Reference Checks Sexual Offender Registry Identification Cards Immigration and Employment Issues Minors, Employment of Moving and Relocation

Promotion and Transfer Job Posting Eligibility for Promotion / Transfer How to Apply Reference Checks Recruitment, Selection, and Hiring Relatives, Employment of Release of Information on Current/Former Employees Dual Career Assistance Program Summer Employment Temporary Employment

Employee Relations

Alternative Work Site Attendance Employee File Access to Employee Files Changes in Information Confidentiality Departmental Employee Files Release of Information on Current/Former Employees Discrimination Complaint Procedure for Employees   Employee Recognition University Recognition Programs Service Awards Departmental Recognition Employment Separations Layoff Involuntary Terminations Voluntary Resignation or Transfer Firearms and Other Weapons Inclement Weather Communication Compensation Issue Resolution Conflict Resolution Consulting Employee Mediation Services One-on-One Consulting Employee Grievance Procedure

Licenses and Certifications Orientation Period Performance Review Extending the Orientation Period Performance Management Coaching and Counseling Corrective Action, Administrators Corrective Action, Staff Performance Reviews Annual Performance Review Orientation Period Review Professional Development & Learning Professional Image Property Removal Rest and Meal Periods Safety Searches of University Property / Personal Belongings Tornado Safety - Procedures Utilities Emergencies Communication Compensation

Benefits

Adoption Benefit Benefits Continuation (COBRA) Disability Retirement - Staff Educational Benefits Employees, Retirees, Spouses ND Educational Benefit Employees only Non-ND Tuition Reimbursement Fred E. Freeman Staff Scholarship Children ND Classes Saint Mary's Classes Other Universities Employee Assistance Program  (EAP) Employees' Pension Plan Faculty and Administrators Retirement Plan Family and Medical Leave (FMLA) Flexible Benefits Program Medical Dental Life Vision Flexible Spending Accounts Funeral Leave

Holidays Jury Duty and Subpoenas Long-Term Care Insurance Long-Term Disability Military Family Leave Military Leave of Absence Personal Leave of Absence Retiree Health and Life Insurance Sick Leave - Staff Personal Illness Family Illness Personal Days Sick Leave / Salary Continuation - Administrators Personal Illness Family Illness Personal Days Supplemental Retirement Account (SRA) Travel / Accident Insurance Unemployment Compensation Vacation - Administrators Vacation - Staff Varsity Athletic Tickets Worker's Compensation

Compensation

Staff Compensation Policy Types of Positions Defined Regular Positions Temporary Positions On-Call Positions Limited Term Positions Independent Contractors Employee and Manager Responsibilities Related to Pay Employee Responsibilities Manager Responsibilities Work Schedules Regular Schedules Non-regular Schedules Summer Hours Alternative Work Patterns Salary Administration Guidelines Salaries at Maximum of Pay Grade Requests for Retroactive Salary Adjustments New Hire Rates Merit Increases Adjustments to Base Salary Compensation for Additional Work Secondary Jobs Overload Jobs for Exempt Lump Sum Payments for Additional Work Staff Compensation for Instructing Academic Courses

Other Compensation Call-Back Work Time “On-Call” Time Shift Differential Variable Compensation Overtime and Travel Compensation for Non-exempt Employees Overtime Travel Pay for Non-exempt Employees Training Time for Non-exempt Employees Holiday Impact on Overtime Pay Direct Deposit Garnishments Pay Periods Payroll Advances Position Classification New Position Reclassification Position Description Position Levels Timekeeping Time Cards Electronic Timekeeping

General Information

Charitable Contributions Media Inquiries Security Services Emergencies Lost and Found Parking Services

ND Integrity Line Solicitations and Canvassing

Institutional Policies

Conflict of Interest Consensual Relationships Discriminatory Harassment Drug and Alcohol Testing Drugs and Alcohol Drug Free Schools Policy Statement Equal Employment Opportunity / Affirmative Action

Nondiscrimination Protection of Children Responsible Use of Information Technologies Sexual Harassment Smoking Violence In The University Community

Policy Manual

• Introduction
• Employment
• Employee Relations
• Benefits
• Compensation
• General Information
• Institutional Policies

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Page Modified: 2006