Moving and Relocation

Last Updated 8/07
Applies to Administrators   
Related Policies:

Policy

The University reimburses up to the equivalent of one month's gross salary for the moving expenses of a newly hired Administrator's household goods for moves of at least fifty miles. Moving expenses are paid out of departmental budgets.

New employees note 

Reimbursable moving expenses include:

  • Transportation and storage of household goods
  • Travel
  • Lodging (excluding meals) incurred during the actual move

Any reimbursed amount that falls outside of the above listed reimbursable moving expense categories or that exceeds receipted moving expenses is considered taxable income.

Any taxable portion will be reported on the employee's year-end Form W-2, and the employee is responsible for any related tax consequences. More detailed information regarding moving expense reimbursements, deductions, and tax related issues may be found on the University Tax Department web site at:

http://controller.nd.edu/about-us/tax-department.shtml

Procedures

The Office of Human Resources provides information on movers who offer substantial savings to University employees.

Moving Company Selection

It is recommended that the employee obtain estimates from at least two moving companies. Although their use is not required, the University has established contracts with the following moving companies that offer competitive pricing and convenient billing services to University employees:

Stevens Worldwide Van Lines Jeff Abraham 1-800-677-4413
Wheaton/Crown Moving and Storage Phil Beanblossom 1-800-248-7960
Wiltfong /United Van Lines Jerry Pelletier 1-800-955-6118

After an estimate has been agreed upon, the employee should notify the Office of Human Resources of the selected moving company.

Payment of Relocation Benefits

Final invoices should be directed to the Office of Human Resources, 200 Grace Hall, to arrange for direct payment to the carrier. Covered moving expenses are charged to the appropriate departmental budget with any remaining balance billed to the employee.