Payroll Advances
Last Updated 06/03
Applies to Administrators, Faculty, and Staff
Related Policies:
Policy
Payroll advances are primarily intended to facilitate the processing of an initial salary/wage payment to a new University employee or faculty member whose requisite employment forms may not have been processed in sufficient time for a regularly scheduled payday. Payroll advances are not issued, including the early release of checks, prior to an employee's departure for vacation or extended leave.
Pay advances may be issued in the following circumstances:
- Faculty on a nine-month contract paid over twelve months may receive salary advances proportionate to the amount of the summer salary payment by submitting a request to Payroll Services.
- An individual who has a severe financial hardship such as a family medical emergency, threatened foreclosure or eviction from a primary residence, or termination of utilities may qualify for a payroll advance.
Procedures
- Individuals requesting a pay advance must submit a written request which includes the circumstances of the request, the amount requested, and the proposed plans for repayment.
- Faculty requests are submitted to the Office of the Provost for consideration.
- Employee requests are submitted first to the individual's supervisor for approval and then to the Office of Human Resources for final review.
Any person receiving a financial hardship advance with repayment terms extending beyond the next paycheck will be required to sign a Promissory Note agreeing to repay the advance and an Authorization of Deduction from Wages allowing the University to deduct the repayments from future earnings.
