Football Ticket & Parking Pass Allotments
Certain University administrators are authorized to receive football ticket and parking pass allotments. The following documents define the relevant University policies and outline a recipient's responsibilities to account for the use of the tickets and parking passes:
NOTE: When making a ticket purchase or deposit, please post the entry using your
department's default Fund, Org and Program.
Please continue to utilize Account #72402 "Allocation - Football Tickets."
2009 Season Ticket and Parking Pass Allotment Reconciliation Forms
To comply with Internal Revenue Service requirements, an allotment recipient must document the use of all allotment tickets and passes. Audit & Advisory Services has developed a user-friendly Excel spreadsheet to facilitate the completion of the reconciliation process by utilizing the functionality of Excel - essentially, entries in one worksheet will be carried forward to other worksheets and "automatically" complete the reconciliation. An example of how to enter data is provided within the downloaded file.
2009 Ticket Allotment Distribution Tracker
Now Available!
If you receive parking passes as part of your allotment, you must also complete a similar reconciliation:
2009 Parking Pass Allotment Distribution Tracker
Now Available!
NOTE: If you experience any difficulty downloading any of the files above,
please contact Audit & Advisory Services at 1-6616 for assistance.
Completed allotment reconciliation materials, including any deadwood tickets,
for the 2009 Season must be submitted to:
Audit & Advisory Services
402 Grace Hall
on a weekly basis after each game per the following schedule:
Home Games: Submit Reconciliation Forms by:
Nevada Friday, September 11, 2009
Michigan State Friday, September 25, 2009
Washington Friday, October 9, 2009
USC Friday, October 23, 2009
Boston College Friday, October 30, 2009
Navy Friday, November 13, 2009
Connecticut Friday, November 27, 2009
Neutral Site Game(s): Submit Reconciliation Forms by:
Washington State Friday, November 6, 2009
Away Games: Submit Reconciliation Forms by:
Michigan Friday, September 18, 2009
Purdue Friday, October 2, 2009
Pittsburgh Friday, November 20, 2009
Stanford Friday, December 4, 2009
The Season Ticket Summary reconciliation to the general ledger must also be submitted to Audit & Advisory Services by Friday, December 4, 2009, to ensure compliance with Internal Revenue Service tax reporting for the 2009 calendar year.
