Project Request Form

Thank you for submitting an on-line job request. Please use the TAB key to move from field to field in this form. If you have any questions please contact Chantelle Snyder at (574) 631-3665.

Projects must adhere to published required lead times for completion. Requests which do not allow adequate turnaround time for design and printing will not be accepted. You will be notified upon receipt of this form if your project does not allow adequate turnaround time, and we will provide you with contact information for freelance design services to assist you.

Deadlines for Design Requests

The following are the required lead times for completion.

  • Posters:
    Four weeks in advance of event--all information must be received
  • Programs for conferences:
    Four weeks prior to event
  • Mailers or postcards:
    Minimum of six weeks prior to mailing
  • Newsletters:
    3-5 months lead time should be allowed for newsletters. A preliminary planning meeting must be scheduled to determine mailing schedule, frequency of publication, design, and writing/editing needs for a newsletter project.
  • Web image (for conference registration):
    Three weeks prior to website going live

Any photos or images requested by client must include copyright permission prior to initation of layout.

Please fill in the following boxes as completely as possible. This information will be used for billing and delivery of your order. (The design services of the Office of News and Publicity are free; however, printing and any required photography will be billed to the sponsoring department or program).

General Information

Project Name:
Department:
Contact Person:
Phone:
Billing Account Number:
Contact e-mail address:
Delivery Date:   
(please submit a numerical date in this field)
Quantity: 
Job Type:

Redesign of Existing Job

This project has been printed before, but needs to have corrections or revisions made. Revisions could include resizing, new images, or new copy. A redesign is a job that would require additional manipulation before printing.

Please give a detailed description of the corrections or revisions needed. All photo/text change information must be supplied in writing in the data box below.

Please provide Chantelle Snyder in the Office of News and Publicity, (102 O’Shaughnessy) with a sample of the piece that is to be redesigned.

Reprint of Existing Job

This job is a straight reprint (no revisions, corrections, or manipulations) of a previous job.

New Job

This project is completely new. It has never been in print before.
Is the target audience of the project:

Information about your project:

*If you're unsure of what type of publicity materials would be appropriate for your event or program -- or what text should be included in these materials -- the staff in the Office of News and Publicity can assist you.  Simply fill out the parts of this form you're sure of, including the delivery date for your project, and the Office's staff will guide you through the rest at your first appointment.

What is this product to be? Please describe this item: is it a booklet? brochure? poster? A self-mailer? Letterhead and envelopes?

Are there any special processes necessary? (binding, folding, covers, tabbing, custom printing)

Is this a black & ; white or color ink project? How many inks would you like to use? 1-color, 2-color, 3-color, or 4-color (full color)? Remember that black is considered a color!

Are there accompanying materials which will be needed? Any other information that we need to know to assist us in starting this project.

Will this need to be shipped/delivered to another location?

Do you need specially ordered paper?

Images

Will any of these images need to be posted on your web site?

If this is a new project, do you want images (graphics or photos) in this publication?

If a new or revised project, will images be provided?

If so, who will be providing these images?

Images will be provided as:

If you are providing images, do you own the copyrights to these images, or have you obtained copyright permission to use these images?

Please note: Images taken off the internet/Web are not acceptable images for print materials. Web images are copyright protected and are NOT public domain. Permission from the owner(s) of the images must be granted in writing before using these images, and a print quality version must be obtained. Web images are also low resolution (72-150 dpi); print quality digital images should be 300 dpi at the required dimensions. Images from books are also not suited for use for copyright reasons.

Does a photographer need to be hired as part of this project?

Budget Information

Do you need a quote first?

Do you have budget/account number/P.O. number opened for this project?

Thank you for completing this form! If you have any questions, please contact: csnyder2@nd.edu