LIBRARY EXECUTIVE COMMITTEE
April 20, 1999
Present Younger, Gleason, Bessler, Wittorf, and Wruck
Invited Guest: Mike Ball, OIT
1. Mike Ball explained that the OIT was attempting to clarify the set of commitments and agreements that exist between the OIT and its customers. The OIT had been collecting all known "contracts" in a database. The idea of a contract was so that both parties had a clear understanding of what the OIT was accountable for.
Mike reviewed the current database for understanding and LEC comment. These included:
- An open Clarify ticket for a Word Perfect incident. LEC concluded that this was a simple problem issue.
- Satellite downlink and feed for a specific event. Maureen Gleason noted that what was needed is that we can count on the service being available when we need it. Elaine Griffen was organizing as sequence of satellite conferences in the coming future.
- DCC training. The six individual DCCs were verified (Linda, Clara, Steve, Mandy, Sandy, and Elaine). It was agreed that the contact point for this should be Andy Boze who is coordinating the DCCs tasks.
- Encumbrance /Invoice file interface between Aleph and IFAS. This agreement took the form of very specific repairs to the current interface. LEC noted that there were several such requirements and assigned Jim Wruck to develop this set.
- Encumbrance file interface to IFAS - similar to the previous issue
- Law Library patron interface - modify Law Library interface so only correct patrons are input. Assigned to Jim Wruck to investigate and verify.
- Maintain Proxy Web Server. Agreement between Carole Richter and Evert Vandeworp. Assigned to Jim Wruck to investigate and verify.
- Provide telnet proxies for IP protected telnet sites. Between Bill Sill and Evert Vanderworp. Assigned to Jim Wruck to investigate and verify.
- Data Transport for OCLC services. Between Shawn Sexton and Jim Wruck. Assigned to Jim Wruck to investigate and verify.
- Web Statistics for University Libraries. Between Donna Stevenson and Zuwei Liu. Assigned to Jim Wruck to investigate and verify.
- Web CGI for Library. Assigned to Jim Wruck to investigate and verify.
LEC also suggested items that were missing from the set. Jim Wruck would follow up with the appropriate individual
- Relationship between Special Collections and the OIT wrt Servers and Web pagesOffsite access for MBA to the resources in the BIC. Steve Hayes was the contact for this.
- Facilities management for the two (three) Aleph Servers. In particular, OIT is paying for the hardware maintenance.
- Premium Subscription Service. There was a clarification made between support of "mass market" services (NT@ND, the network, basic applications) and special services which could have (possibly at a future cost) help desk support or not.
- An interim agreement for after hours support of central library resources.
Jim Wruck will bring this issue to LAM in search of other commitments that are not listed.
Mike Ball will plan to be back on May 18 to continue this discussion.
2. A representative group of the members of the Gleason Retirement Celebration committee, headed by Kathy Blackstead, arrived and surprised Maureen with their plans to develop an endowment named in her honor. They felt it best to let her know, since word would soon spread of the plans. Maureen was both honored and pleased.
3. LEC discussed the state of the current budget relative to the end of the year.
- Open issues were expenses in serials, remaining purchases in capital (public computers), overtime in serials and overtime for Migration Team support.
- Options for funds remaining at the end of the year
- Additional ALEPH payment in 1999-2000
- Transfer of unspent salary money into next year
- Current contents cost
- Plan to have enough money to cover Web of Science
4. The MALC payments were discussed. Bob Wittorf would determine if the best language were as a bill or a contract.
He was asked to develop language for a contract to cover the ALEPH purchase and ongoing maintenance. A contract on on-going services was deferred till summer.
5. Money remaining in Restricted Non-Acquisitions 98-99 balances. It became evident that there could be up to $100,000 available by pooling various balances. Faculty and management would be asked to recommend collaborative opportunities to spend this money on new initiatives, e.g. a digital library project. It was agreed that LEC was looking for proposals of $25,000 or more projects spanning the coming year.
6. Decision-making. Several next steps were considered:
- An issue facing Public Services is where to place the next 30 new public systems. Jo Bessler is forming a small team as a good test case to practice decision-making.
- Sara Misener will be coming to LEC to discuss plans for a similar education session for unit on decision making and for session on developing action plans.
- Jo also noted that one next item was to look at current committee charges for overlap.
- LEC also expected to receive input from Sara on the evaluations on the decision-making seminar
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James R. Wruck (219) 631-5938
University Libraries (219) 631-6772 fax
University of Notre Dame
Notre Dame, IN 46556
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