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Travel Related Forms & Instruction
Before
The Trip Begins
After
The Trip
Post Season
Travel
- Shorts
Travel - Utilize Shorts for all team flights to
NCAA competitions. In order for a team to be eligible
for air transportation, they must be more than 350 miles
from their campus to the competition site. Men's and Women's
Basketball must be more than 300 miles to qualify. One
month prior to NCAA announcements, a team may begin building
their account profile at www.shortstravel.com/ncaachamps.
For more information regarding NCAA air travel arrangements
click here.
When invoiced for additional travelers, please include
their names and submit to the Business Office for payment.
- Expense Reimbursement Forms
(PDF) - Must be forwarded to the conference within 30
days of competition for reimbursement. Beginning with
the NCAA winter championships 2006-07, expenses were no
longer submitted on paper forms. An online reimbursement
system (TES) is available.
- NCAA
- CCHA Super 6
- Big East Championship - As a new policy for the
2004-05 seasons, institutions are financially responsible
for championship travel, per diem/meals and lodging.
Expense/Accounting Forms &
Instruction
- BuyND
Instruction - online system utilized by the
Business Office for all purchase request processing. Essentially,
goods and supplies are ordered and received through this
Procurement site. Only authorized users may use this system.
Contact the Business Office if you would like to attend
training.
- Cell
Phone Expense (PDF - n/a) - must be submitted
with an original bill when seeking reimbursement.
- Charitable
Contribution (PDF - 183KB) - This form is
used when a department is interested in making a charitable
contribution using University budget dollars in the amount
of $500 or more.
- Equipment
Disposal Form (Excel - 19KB) - This form
is used to record the sale, transfer or disposal of University-owned
capital assets.
- Expense
Report - see instruction
- Expense
Report Example, Host Money (PDF - 79K)
- Facilities Requisition - Facility Requisitions
are now online for campus custodial and maintenance services
except Landscaping Services, Security, and
Warehouse Supplies. If you are approved to requisition
online (you know who you are) utilize the Facility Requisition
site on InsideND. If not, please complete a facility
requisition request & submit it to your Business
Office contact.
- Gift
Routing (PDF - 53KB) - Use this form when
receiving a gift from a donor to a Notre Dame department
or association.
- Internet
Expense (PDF - n/a) - must be submitted along
with a copy of the bill from your Internet service provider
and an expense report when seeking reimbursement. Home
Internet usage may only be reimbursed with a supervisor's
approval and must coincide with the University OIT Responsible
Use Guidelines at www.nd.edu/~ndoit.
Only the business percentage of home Internet access
is reimbursable.
- Missing
Receipt Affidavit (PDF - 181K) - to be included
with the expense report in lieu of a missing original
receipt
- Over
Budget Request - A budget revision should
be used to transfer University budget dollars/go over
budget.
- Purchase
Requisition (PDF - 18K) - use when purchasing
supplies or equipment over $25.00 from an outside vendor
(see instruction)
- Vendor
Selection Form (Word) - use this form
to document the purchase of goods and/or services greater
than $5,000 unless purchased from a strategic University
vendor. For a list of strategic vendors visit http://buy.nd.edu.
Additional Resources
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