Post Season Competition
Shorts
Travel
Teams are required to utilize Shorts Travel for NCAA championship
competitions. Up to one month prior to NCAA selections,
a team should begin building their profile online at www.shortstravel.com/ncaachamps
where they may submit their roster and preferred flight
itinerary and manifest. In order for a team to be eligible
for air transportation, they must be more than 350 miles
from their campus to the competition site. Men's and Women's
Basketball must be at least traveling 300 miles to qualify.
Once bids are announced, teams are to contact Shorts to
finalize their itinerary. For more information regarding
NCAA Championship Air Travel, click
here, contact Short's Travel at 866-655-9215, or the
NCAA at 317-917-6757.
Cash
Advance, Traveler's Cheques
Plan Ahead! Prior to post season announcements, always
request a cash advance and/or traveler's cheques making
the assumption that your team will travel for the maximum
number of days and will compete in the finals. It is far
easier for the Business Office to void a printed check than
for you to scramble to find per diem money several days
prior to a trip. Request a cash advance for each round and
cash checks only once you've advanced. If your destination
is unknown, request a cash advance for per diem using the
most likely city or the potential city with the highest
per diem rate.
Remember to include the following in your cash advance:
- If post season play requires a stay on campus while
the dining halls are closed, request a cash advance for
per diem.
- Tips
- If NCAA: Incidental Expense Money
16.8.1.6 Incidental Expenses at NCAA Championships,
NGB Championships in Emerging Sports and Licensed Bowl Games
An institution may provide $20 per day to each member of
the squad (included on the roster & traveling managers)
to cover unitemized incidental expenses during travel and
practice for NCAA championship events or NGB championship
events in emerging sports, during a period limited to the
maximum number of days of per diem allowed for the involved
championship, or, for licensed postseason bowl contests,
for a period not to exceed 10 days. The $20 per day may
be provided only after the institution's team departs for
or reports to the site of the championship or postseason
bowl contest. (Revised: 1/16/93, 1/10/95, 1/14/97,2/1/05)
Incidental Expenses may be distributed to the squad in
the following manner:
- $20 for the day prior to competition, if travel occurred
on or before that day
- $20 for each day of competition
- $20 for each day intervening between a team's contests
- $10 for the day of departure from the site provided
the team did not compete on that day
Utilize the following NCAA
Incidental Expense Worksheet for calculating.
Post
Season Reimbursement
Post Season Championship forms must be forwarded to the
conference within 30 days of competition for reimbursement.
Send or fax the original and submit a copy to the Business
Office. Beginning with the 2006-07 winter sports, NCAA Championship
expenses were no longer submitted on paper forms. An
online reimbursement system can be accessed through the NCAA Travel and Expense System (TES). The login and password are those used on the Short's Portal.
- NCAA
- CCHA Super 6
- Big East Championship - As a new policy for the 2004-05
seasons, institutions are financially responsible for
championship travel, per diem/meals and lodging.
Continue to On Campus Expenses
