Athletics Buying Directory
Methods of Procurement
- buyND - The preferred method for purchasing
goods or services (see instruction)
- Procurement Card (ProCard) - May be
used to purchase individual low-cost items (see university
policy
and procedure).
- Check Requisition - The Business Office
can generate a check requisition in order to pay an outstanding
invoice when buyND cannot be used.
- Expense Report Reimbursement - An expense
report may be completed by an employee who has purchased
items out-of-pocket and is seeking reimbursement.
Vendor Selection
University
Preferred Vendor Matrix
Strategic vendors can be broken down into two categories:
prime vendors and preferred vendors. Prime vendors have
sole source contracts with the University for their commodities.
These provide deep discounts to the University in exchange
for the exclusive arrangement with the University (examples
include Lenovo computers for Windows desktops and Office
Depot for office supplies). If a prime vendor does not
carry an item or its items do not meet your specifications,
then other vendors may be utilized. Preferred vendors
do not have exclusive arrangements for their commodities,
but based on the pricing and terms and conditions, colleges
and departments are strongly encouraged to use these vendors.
Preferred vendors include moving services, software and
peripherals.
Purchasing Forms
- Purchase
Requisition - Use when purchasing supplies
or equipment over $25.00 from an outside vendor (see instruction)
- Vendor
Selection Form - Use this form to document
the purchase of goods and/or services greater than $5,000,
unless purchased from a strategic university vendor
- Over
Budget Request Form - Submit this form to
the Business Office for approval to go over budget
- Expense
Report - Utilize this form when an employee
is seeking reimbursement for expenses related
to travel or supplies (see instruction)
Purchasing Office Furniture
The university requires that furniture be purchased through Facilities (Valerie Teumac-Minder 631-8761) at contracted pricing. Strategic furniture vendors include both Business Furnishings and Office Interiors. Please do not utilize Office Depot for office furniture, unless approved by Procurement.
Purchasing Software Licenses / Applications
Please be aware that if you are planning to purchase
software of any sort it must be approved through OIT and
General Counsel prior to making the purchase. In
order to initiate the approval process, please contact
Shirley Hums at 1-6825 or Tom Nevala at 1-8112. With their
assistance, and, if necessary, you will utilize the documents
below to outline your needs and assess the university's
security risk if the software is not currently in use
on campus. As this must be done in advance, please plan
for a few extra weeks to complete the process. Once approved,
Shirley Hums or a member of the Business Office staff
will initiate a purchase order for the vendor. In many
cases the university may already support a similar product
and an additional site license will be purchased.
Tax Reminders
