The
Athletics Business Office is the central agency for the
financial needs of the university’s 26 varsity sports,
30 club sport programs and related department administration
and staff. Our commitment is to provide consistently reliable,
timely and accurate service in all athletic fiscal matters.
The Athletics Business Office oversees athletic team, staff
and administrative travel and spending in accordance with
NCAA compliance regulations and university standards while
in keeping with the valued integrity of the university and
its long term economic goals.
Did You Know...
As we near the end of 2009, please ensure that you submit to the Business Office asap (next business day) any and all contributions to Notre Dame (checks, etc.) that you receive.
If we are the recipients of such contributions, in order for donors to receive proper credit on their giving record for 2009, all gifts received via mail must be postmarked by December 31st and they must be processed through the Business Office (along with a copy of their respective acknowledgement letter/note).
All donations received in the Business Office by January 7th may still qualify for credit towards 2009 giving if the check is accompanied by the envelope that shows a postmark on or before December 31, 2009 (this envelope must also be submitted with the check and acknowledgement letter). If you will be out of the office during the first week in January, please designate someone to review your mail and then submit any checks and envelopes received to the Business Office by January 7th. Upon your return, please forward a copy of your acknowledgement letter(s) to the Business Office.
New Travel, Entertainment and Business Expense Policy Effective July 1, 2008
http://controller.nd.edu/documents/travelpolicy2008.pdf
- The reasonable time requirement for submitting business expenses for reimbursement has been reduced from 120 to 60 days from the date the expense was incurred or paid (whichever is later). This change allows us to fully comply with current IRS requirements. For details, see http://controller.nd.edu/email/reason_time.pdf.
- The need to provide copies of credit card statements to support travel-related expenditures via on-line receipts has been eliminated under most circumstances. This resolves a problem for many of our employees who understandably prefer not to provide personal credit card statements to the University. For details, see http://controller.nd.edu/email/on_line_receipts.pdf.
- Revised statements of responsibility explain that the primary responsibilities for the accuracy of a reimbursement request, appropriateness of expenditures and conformity with the policy rests with the traveler and the Travel and Expense Report form approver. For details, see http://controller.nd.edu/email/traveler_responsibility.pdf.
- Clarified the process of seeking spousal travel approval and taxability determination. The new policy clarifies that preapproval prior to travel is not required as before, although it is advisable to know both the reimbursement and taxability statuses before incurring any spousal travel expenses. For details, see http://controller.nd.edu/email/spousal_travel.pdf.
- The Travel and Expense Report Form, instructions, and other travel-related forms have been updated and are available at http://cfweb-prod.nd.edu/controller/search.cfm.
Did You Know... Archive
Department Travel
Athletics Department employees travel more frequently than
any other department on campus. Whether you're traveling
for the first time or are in need of a travel policy "refresher"
please utilize this site for guidance.
Individual
Travel Procedures
Airport Security & Passport Update
Travel Related
Forms & Instruction
University Travel & Entertainment Policy
Helpful Travel Tips
